Exhibition Rules

1. Shopping Centre promotions enjoy preference, and should it be required, other exhibitions and promotions will be re-scheduled, due to the nature of the venue, it might happen, that an unplanned event/promotion is presented to the Marketing Team of the Shopping Centre, in which case Centre Management reserves the right to move or reschedule the pre-booked court to a mutually acceptable alternative date.
2. Tenant exhibitions enjoy preference over exhibition by non-competitive outside companies.
3. The product/service to be exhibited by non-competitive outside companies may not at any time be in direct competition with any of the tenants of the Mall. Should this be the case Centre Management may request the immediate removal of such items or exhibition.
4. Promotions/exhibitions have to be professional, of world-class standard and add value to the Mall.
5. The in-centre and/or exhibition spaces all have a height restriction of 1,8m and a width restriction of 2m.
6. The Exhibitor shall, during the exhibition, keep the exhibition space clean and neat at all times.
7. No exhibit or banner used by the Exhibitor may obscure a tenant's shop front or signage from public view at any given time. The Exhibitor shall comply immediately with any directive from Centre Management in this regard.
8. Distribution of pamphlets and/or any other promotional material is not allowed in the Mall, (other than the designated exhibition space) or in the parking area, without prior arrangement with Centre Management.
9. The fittings or finishes in the Mall (for example pot plants, lampposts, walls, shop fronts, water features, pillars etc.) may not be used by exhibitors as display structures, or support. The exhibitor may not move any standing street furniture (for example dustbins or fixed benches) to accommodate an exhibition.
10. In the case of audio appliances or equipment that causes auditory interference, exhibitors are to consider the interests of surrounding tenants and the public, i.e. volume levels are to be kept within reasonable limits. These limits are set by Centre Management who reserves the right to restrict or prevent audio broadcasting if considered necessary. Should the exhibitor be called upon to effect certain improvements and directives, but refuse to do so, the exhibition will be cancelled with immediate effect and no refunds will be made to the Exhibitor.
11. Should the Exhibitor wish to market its merchandise by way of Electronic Marketing, that is by using cellular telephone technology such as short message services/sending ("SMS") or multi media service ("MMS") and related technology (hereinafter referred to as "Cellular Telephone Marketing"), the content and frequency of such Cellular Telephone Marketing will be subject to Centre Management's prior written approval.
12. All exhibitions should be set up by 08:45 am and be operational by 09:00 am on the day the exhibit commences.
13. All exhibits have to be manned during the Mall trading hours.
14. All display areas will be covered with exhibition carpeting. You can either arrange your own carpeting or contact us to arrange it for you.
15. No smoking or eating is allowed at the exhibition space/s.
16. All exhibition spaces are to be cleared and cleaned by 09:00 am on the last day (Monday) of the exhibition of all merchandise, fixtures and fittings used for the exhibition. Failure to do so will result in a charge of R500-00 per day to the Exhibitor.
17. All storage or packaging material (for example cardboard boxes) has to be removed from the exhibition space, or concealed from public view before the commencement of the exhibition.
18. All exhibitions must comply with the Occupational Health and Safety Act, 1993 (as amended), including the Regulations and annexures thereto as well as any other Laws, Municipal safety regulations and bylaws, as well as those that may be required by Centre Management. All claims by the public for loss or injury will have to be borne by the Exhibitor. Parkview Centre, its owners, management agents and employees, shall not be held liable for any damages to or loss suffered by the Exhibitor, its product, equipment, invitees, agents, employees, sponsors or contractors whatsoever.

In particular, no claim for public liability, losses or damages will be entertained by PARKVIEW EXHIBITIONS AND PROMOTIONS PARTNERSHIP or Centre Management. The Exhibitors will be required to ensure that Public Liability Insurance is in place and proof of such insurance must be provided to PARKVIEW EXHIBITIONS AND PROMOTIONS prior to the commencement of the exhibition. It is specifically recorded that PARKVIEW EXHIBITIONS AND PROMOTIONS will require the Exhibitor to provide proof that such Public Liability Cover is current and paid in full.

The Exhibitors will be required to ensure the necessary safety precautions are taken during Setup and Breakdown and steps are taken to prevent injury to the public, agents and contractors. The Exhibitor hereby indemnify PARKVIEW EXHIBITIONS AND PROMOTIONS PARTNERSHIP, Centre Management, their employees, agents and contractors, from any claim of whatever nature directly or indirectly resulting from the exhibition or occupancy of the exhibition space.
19. On signing of this Exhibition Agreement, a proposal detailing the floor plans, décor and displays have to be submitted by the Exhibitor to PARKVIEW EXHIBITIONS AND PROMOTIONS for consideration before final confirmation of the exhibit. The Exhibitor will provide any additional information if so required by PARKVIEW EXHIBITIONS AND PROMOTIONS or Centre Management.
   
20. A height restriction of 1.8m is applicable to all exhibition stands unless prior consent is given by PARKVIEW EXHIBITIONS AND PROMOTIONS and Centre Management.
21. When a vehicle is required to be part of an exhibition, the Exhibitor should arrange both access in and egress out of the centre with PARKVIEW EXHIBITIONS AND PROMOTIONS, one week prior to the exhibition.
 
21.1 Vehicles brought into the centre must be accompanied by a representative of the Mall security.
21.2 Centre Management will issue one parking ticket per vehicle to the Exhibitor. The Exhibitor will collect the ticket/s on the day of set up, from PARKVIEW EXHIBITIONS AND PROMOTIONS PARTNERSHIP subject to full payment being received, in failing which, the Exhibitor will pay full day parking rates.
21.3 The Exhibitor will:
21.3.1 Ensure that vehicles are brought into and taken from the Mall at the times as agreed to with PARKVIEW EXHIBITIONS AND PROMOTIONS;
21.3.2 Ensure that vehicles contain a minimum of fuel at all times (2 litres);
21.3.3 Leave a key to each vehicle on display in a sealed envelope at the Security Control Room for the duration of the exhibition;
21.3.4 Keep the vehicles on display clean;
21.3.5 Keep unmanned vehicles locked and all convertible vehicles closed and locked outside exhibition hours;
21.3.6 Only display the number of vehicles in the exhibition space as agreed with PARKVIEW EXHIBITIONS AND PROMOTIONS;
21.3.7 Display vehicles at own risk;
21.3.8 Supply a suitably sized fire extinguisher for each vehicle;
21.3.9 Ensure that under no circumstances, except in case of emergency, are any vehicles allowed to be started during exhibition hours.
21.3.10 Ensure that all vehicle alarms are deactivated at all times.
22. No surveys may be conducted inside or outside the Mall without the prior written consent from PARKVIEW EXHIBITIONS AND PROMOTIONS.
23. All exhibitions must be accompanied by printed or professional quality signage presented on a stand. No double sided tape and stickers are to be used. No handwritten signage is permitted. Display material, banners and/or posters may not be stuck on pillars, walls or trees.
24. The signage should be of such a standard that there is no doubt as to the current exhibitor's identity. Signage and stand is subject to approval prior to set-up and start of exhibition by PARKVIEW EXHIBITIONS AND PROMOTIONS.
25. The use of plastic and garden furniture is prohibited on exhibition stands. Should the exhibitor require furniture they must supply their own up-market furniture or rent in furniture from a reputable company. All tables must be completely covered with a tablecloth - which hangs to the ground.
26. Electric power points are available in most of the exhibition spaces. The Exhibitor will not overload the electrical power supply. It is specifically recorded that none of the cabling used by the Exhibitor may be hazardous - or in any way exposed to the public. All cables must be concealed by using duct tape to secure the cables to the floor.
   
27. All Exhibitors must supply their own exhibition material, for example, but not limited to, tables, tablecloths, chairs, screen boards as well as carpeting.
   
28. Direct sale transactions, payment of deposits for goods and services will NOT be allowed in the exhibition space. Exhibitors may take orders from the stand.
   
29. All exhibitions are subject to spot checks and inspections by PARKVIEW EXHIBITIONS AND PROMOTIONS and Centre Management.
30. Although the Malls have an on-site security company patrolling the centre, the Security will not be held liable for any loss or damage experienced during any of the exhibitions. Should the Exhibitor have any additional security requirements during the duration of the exhibition, such security can be arrange, at the Exhibitor's own cost with the Security Manager. No private security personnel will be allowed.
31. Exhibitors will be held liable for and shall repair any damages to the building, or to any person attending the exhibition or from any cause whatsoever, arising from the exhibit.
32. PARKVIEW EXHIBITIONS AND PROMOTIONS, Centre Management, the Landlord (or his official representatives) reserves the right to cancel, or relocate any exhibition and may ask any Exhibitor to change or remove any exhibition material at any time.
33. Centre Management reserves the right of admission.
34. Centre Management gives no warranty that the exhibition space is suitable for its intended purpose.
35. Exhibitors undertake to ensure that their staff and contractors are familiar with this Exhibitions Agreement and the Rules & Regulations as set out in this agreement.



 
 

Trading Hours
Monday – Friday: 09h00 to 19h00
Saturday: 09h00 – 18h00
Sundays: 09h00 to 15h00
Leasing & Marketing Contact

Christodoulou Real Estates
T: 012 992 6103 F: 012 993 0383
E: cre@glenvillage.co.za

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